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Emerald Extravaganza 2022

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Emerald Extravaganza 2022 At a Glance

Available Articles: United States(New Zealand; Mexico; Canada; Australia). 
Event Dates: September 16-21, 2022.
Hotel Address: Fairmont Orchid
1 North Kaniku Drive
Kamela, Hawaii 96743 United States
Hotel Arrivals and Departures: Arrival: Friday, September 16, 2022.
Note: Hotel check-in is at 4:00 p.m. (the hotel will do it's best to accommodate early arrivals based on hotel availability at the time of check-in, all qualifiers should arrive at the Fairmont Orchid no later than 6:00 p.m. as the Emerald Extravaganza Reception begins at 7:00 p.m.). 
Departure: Wednesday, September 21, 2022.
Note: Hotel check-out is 11:00 a.m.(late check-out requests must be discussed with the hotel directly on day of departure, the last program event, Emerald Extravaganza Luau, will take place on the night of Tuesday, September 20, 2022.
How to Register for Event:

Use the link provided in the Congratulatory Email sent or contact events@plexusworldwide.com for questions.
To Participate in Plexus Promotions and Incentives you must be opted in for emails. Please see Article 0350 for instructions on opting in.

 

 

Registering for Emerald Extravaganza

Here are the details on registering for the event.

When it comes to: The details are:
When Emerald Extravaganza 2022 qualifications close:  Emerald Extravaganza 2022 qualifications close July 31, 2022.
How to register to attend:  Use the link provided in the Congratulatory Email sent or contact events@plexusworldwide.com for questions.
Deadline to Register: 

August 22, 2022 To confirm your attendance, complete your registration by then.

If you qualified in the month of July 2022 your registration deadline is  August 22, 2022

Your hotel reservation for the program nights will not be secured until your registration has been completed and your confirmed flight itinerary has been uploaded.
How to access your registration details after registration: 

Click the “Already Registered” button and you will be taken to a new page requesting your email address associated to your registration and your registration confirmation number (provided in your registration confirmation email).
If your plans have changed and you're no longer able to attend:

If you have completed your event registration and you are no longer able to attend, notify the Events Team via email at your earliest convenience.

The cancellation deadline is August 22, 2022.
Requirements to receive the swag/gift items and/or the cash value of the trip:

Qualifiers must be present and check-in at the event in order to receive their air travel reimbursement, transportation allowance, and any gift items handed out during this program. 

 

 

Booking with the Hotel

How do I book pre/post hotel room night(s) outside of the program dates and what is the rate?

  • Please contact the Plexus Worldwide Events Team via email at events@plexusworldwide.com if you would like to reserve additional hotel room night(s) outside of the included program dates. *Include: your full name, ambassador ID, preferred check-in and check-out date details along with your bed type preference. 
  • Requests for addition hotel room night(s) will be processed based on the availability of the hotel at time of submission.
  • All qualifiers will be responsible for payment of additional hotel room night(s) outside of the program dates (check-in: September 16, 2022 and check-out: September 21, 2022). 
  • The hotel will require a room deposit by credit card at time of booking to secure your reservation for additional night(s). 
  • To avoid any penalties on your deposit, additional room night(s) must be canceled at least 30-days prior to requested arrival date.
  • The current discounted room rate at the Fairmont Orchid is $299.00 plus a $2.50 housekeeping fee per night, plus tax, and resort fee (based on availability and subject to change).

What is the cancelation policy if I book pre/post-dates at the hotel?

The hotel will require a room deposit by credit card at time of booking to secure your reservation for additional night(s). To avoid any penalties on your deposit, additional room night(s) must be canceled at least 30-days prior to requested arrival date.

Can I book an additional hotel room at the Plexus rate?

At this time, we are only able to offer one (1) room per qualifier over the program dates. If you would like to be put on a waitlist for an additional room please email the Events Team at events@plexusworldwide.com.

*Include: your full name, ambassador ID, preferred check-in and check-out date details along with your bed type preference.  We will contact you to confirm availability the week of July 4, 2022.

What nights will Plexus Worldwide be covering for hotel accommodations?

For Emerald Extravaganza, Plexus Worldwide will be covering your standard room and tax (only)​ along with the resort fee for five (5) nights at the Fairmont Orchid. For check-in on September 16, 2022 through check-out on September 21, 2022. *Please note, hotel room reservations for the program dates will be arranged for all qualifiers, after your completed event registration has been received (including your confirmed flight itinerary).

 

 

Venue Amenities, Parking, and Attire

Here are the details on amenities, parking, and dress/attire at the hotel:

When it comes to: The details are:
Parking fees at the Fairmont Orchid:
  • Complementary self parking is available.
  • Valet parking: a fee of $10.00, plus tax, per day will be posted to your guest  room account upon use of valet services.
  • Parking fees are not covered by Plexus (these fees are at the expense of the qualifier).
Kid's club at the Fairmont Orchid:

There is a kid's club at the venue. Visit the hotel website for additional details.
If you have special requirements: 

The event registration will provide you the opportunity to communicate special requirements (i.e. dietary restrictions, ASL – American Sign Language, ADA requests).
Dress attire at the venue:

The dress code is resort casual. Average temperature for Kona in September can range from mid to upper 80s °F in the daytime and dip into the mid 70s °F for nighttime temperatures. Be sure to check the weather prior to departure! 

 

 

Guests, Arrival, and Departure

Here are the details for guests, arrival, and departure. 

When it comes to: The details are:
Bringing a guest: 

Ambassadors that qualify for any Plexus Worldwide incentive trip are allowed to bring one (1) guest. 
Changes to guest name: 

Any guest name changes will need to be submitted by  August 22, 2022
Name badges for qualifier and guest:

Two (2) Plexus branded name badges will be provided at event registration for the qualifier and one (1) guest (both must be worn throughout the program for entrance into the events). 
Attending with children: 

Children can travel and stay with you, however they will not be allowed into Emerald Extravaganza events unless they are registered as your one (1) guest. 
Max hotel room occupancy:

The hotel allows no more than four (4) people per hotel room.
Arrival details: 

Arrivals: Friday, September 16, 2022

  • Hotel check-in: 4:00 pm (the hotel will do their best to accommodate early arrivals based on hotel availability at the time of check-in)
  • All qualifiers should arrive to the Fairmont Orchid no later than 6:00 pm, as the Emerald Extravaganza Welcome Reception begins at 7:00 pm.
Departure details:

Departures: Wednesday, September 21, 2022

  • Hotel check-out: 11:00 am (late check-out requests must be discussed with the hotel directly on day of departure)

The last program event, the Emerald Extravaganza Luau, will take place on the night of Tuesday, September 20, 2022. 

 

 

Air Travel Reimbursement

Here are the details about the air travel reimbursement, how to claim it, and when you will receive it:

When it comes to: The details are:
Amount of reimbursement for qualifiers and their guests:

Emerald Extravaganza qualifiers will receive a reimbursement allowance of up to $1,000 per ticket towards a round-trip ticket for the qualifier and one (1) guest. Any additional fees or tickets above the allotted amount will be at the qualifiers expense.
Where to submit your air travel receipts for reimbursement: 

Upload your receipts for airfare through the Emerald Extravaganza 2022 registration website. Each qualifier is responsible for uploading their receipts in PDF or scanned copy format. 
Booking travel:

Qualifiers are responsible for booking their own flights through an airline or booking agent of their choice.
The definition of a reimbursable round-trip ticket is defined as:

A reimbursable round-trip ticket is defined as: one (1) round trip ticket from the qualifier's home city airport to Kona, HI (KOA) airport for the qualifier and one (1) guest.
Correct format for submitting travel receipts:
  • All itemized receipts submitted must be in a PDF format or a clear scanned copy of the itemized receipt.
  • No screen shots or photos of receipts will be accepted.
  • To convert a confirmation email to a PDF, this may require you to select "PRINT" and then change your print destination to "SAVE AS PDF" depending on your email account. 
Qualifiers are not reimbursed for:  The cash value of any reward points/frequent flyer miles used to book air travel.
Timeframe for receiving reimbursements: Allow 14 to 21 business days from proper submission date to receive air travel reimbursements.
How reimbursements reflect in Virtual Office: Air travel reimbursements will be added to qualifier’s account as an adjustment. This amount will reflect in their Virtual Office as “Other Income”.
What is NOT eligible for reimbursement:
  • Cash value of reward points/frequent flyer miles used
  • Travel packages
  • Plexus Worldwide will not be held responsible for any change fees associated with name changes, inclement weather, airline cancellations or travel changes.
For further questions:

Email events@plexusworldwide.com.

 

 

Transportation Allowance

Here are the details about the transportation allowance:

When it comes to: The details are:
The transportation allowance offer:

All registered qualifiers that attend Emerald Extravaganza 2022, will receive a $500 USD Transportation Allowance, to use during the program, towards a rental car or other ground transportation option of their choice.
Rental car receipts: 

Rental car receipts do not need to be submitted for reimbursement.
Requirement to receive the allowance:

Qualifiers must attend the program to receive the transportation allowance (this allowance is non-transferable and cannot be redeemed for cash value if unable to attend).
The allowance payout:

The transportation allowance will be paid out on or before Friday, September 9, 2022. This amount will reflect in their Virtual Office as “Other Income”.

 

 

Passport Travel Requirements

Is a Passport required to travel? 

Yes, for those traveling from Canada and Australia require a valid passport.  Please use the links below for additional information:

Canadian Passport Information

https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports.html

 Australian Passport Information

https://www.passports.gov.au/

What if I still have additional questions?

For any additional questions, please email: events@plexusworldwide.com

 

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